Finances are complex, but not because we aren’t where we want to be financially yet. Instead, finances are problematic because they’re a pain to organize and maintain.
If you don’t take the time to keep your finances in good standing, it can do a number on your mind and conscience, and that can manifest physically in your workspace with clutter and chaos.
So, it’s best to organize your financials. But, it’s also crucial you commit to keeping them honest and up-to-date to ensure your physical space, mind, conscience, and heart remain solid in the future.
Here’s how to organize your financials for a clearer workspace, mind, and conscience.
Digitize Your Financial Documents
When you take the time to organize your financials, you can positively impact the environment. For example, think about how much paper you use for all your financial documents and doings.
The ecological impact of paper production is intense, and it can be challenging to keep track of all those paper records.
Luckily, digitizing your financial documents can help the environment and make it easier for you to sort, file, and find financial documents. Ridding your space of all that paper is also positive for your mind and conscience.
So, explore tools that can simplify the digitization process. Be sure that you know the ins and outs of the tool you choose and that you’ve planned for the transition.
Furthermore, you can store your digitized financial documents in the cloud to easily transition to digital storage and top-tier security.
Use Cloud Storage
Some people go with an external Hard Disk Drive (HDD)/Solid State Drive (SSD). However, as of late, cloud storage seems to be the go-to choice for securely storing documents online.
Cybersecurity is critical if you’re going to store digitized documents online. Just one cyberattack could ruin you financially if your financial information lands in the wrong hands.
Not only will cloud storage help keep your physical space clean, but it will also ensure sensitive and critical financial data is secured.
Whichever cloud storage you decide to go with, be sure it’s easy to use, accessible, backs up your documents, and that only those who need it have access to it.
Furthermore, you’ll likely still have physical copies of particular financial documents. In addition, you’ll need a solid workspace to conduct any financial activity. So, the next tip is to declutter your workspace.
Declutter Your Workspace
Decluttering your workspace is incredibly important when organizing your finances. First, you use your workspace to work on your finances. If the space is cluttered, it can be hard to focus and get things done.
So, keeping it clean makes it so all of your documents and tools are easily accessible.
When your workspace is chaotic, it can affect your mind, emotions, and spirit. For instance, when there is stuff everywhere, it can trigger anxiety and procrastination. Also, when you can’t find critical financial documents when you need them, it can lead to missed bills and other important financial tasks.
Don’t let this be your reality. Instead, declutter your workspace by:
- Cleaning up any garbage
- Eliminating distractions
- Disinfecting and deep cleaning
- Setting up storage bins and other containers
- Creating a system for organizing financial documents
- Simplifying decorations and accessories
Be sure also to implement regular financial checkups.
Implement Regular Financial Check-ups
It’s essential to organize your financials, but it’s even more vital to maintain that organization. An easy way to keep up with your finances is regular financial check-ups. A financial check-up is when you conduct a review of your finances after a specified period.
You can implement regular financial check-ups by:
- Choosing the frequency of your check-ups (weekly, monthly, quarterly, annually)
- Familiarizing yourself with your current economic outlook
- Studying what worked and what didn’t work this round
- Celebrating any improvements
- Analyzing any challenges
- Taking an in-depth look at your debt
- Considering any recent or upcoming life changes
- Setting financial goals you want to hit by the next check-up
- Defining how you’re going to track progress toward those goals
- Creating or refining your budget
- Being kind to yourself even when things aren’t going as planned
You could also leverage automation tools in your financial checkups and other parts of your finances.
Lean into Automation
Automation is becoming a valuable resource for many reasons. Mainly because these tools help free up people to focus on the things that need their attention, rather than the repetitive, mundane tasks that don’t.
You can create an easy-to-follow system for your finances by automating specific financial tasks. A few ideas for automation that keep your financials organized are:
- Set calendar reminders for your financial check-ups
- Automate bills and where receipts are stored
- Using finance apps to manage bills and other financial information
- Setting a time for financial documents to be destroyed automatically
Lastly, experiment with various organization techniques.
Experiment With Organization Techniques
It’s easy to get down when an organization technique people swear by doesn’t work for you. When you cycle through one after the other and still can’t find one that helps you better organize your finances, you may feel like giving up.
Instead of stopping at the organization technique that didn’t work, choose to explore another one that may work for you.
Ultimately, don’t be afraid to experiment with organization techniques until you find those that best fit your personality and financial situation.
Ensuring your financials are organized and accessible is excellent for your workspace and fantastic for your mind and conscience. When your finances are organized and up to date, it eases stress and anxiety induced by economic struggles.
It also soothes your conscience because even if you aren’t where you want to be financially, at least you know where you’re at and have a plan for improving your finances for the future. So, implement the tips above to manage your finances better.
Dan Matthews is a freelance writer with a penchant for financial wisdom and solid research. You can find him on Twitter @danielmatthews0 and LinkedIn.
Josh founded Money Buffalo in 2015 to help people get out of debt and make smart financial decisions. He is currently a full-time personal finance writer with work featured in Forbes Advisor, Fox Business, and Credible.